From Missed Leads to Signed Clients—AI Is the Ultimate Intake Closer for Law Firms

You’re Not Just Missing Calls—You’re Missing Cases

In a competitive legal market, every call, text, and website visit counts. But most law firms lose dozens of qualified leads every month because:

• No one answers after hours

• Voicemails are left unreturned

• Staff are overwhelmed by manual follow-up

• Website visitors bounce without booking

• Cold leads never get a second touch

This is where top-performing firms are pulling ahead. They’ve stopped relying on manual intake—and started automating it with AI Support Agents from Vix.

The result? Fewer missed leads. More signed clients.

Here’s How AI Closes the Gap Between Lead and Client

With Vix, everything from voice calls to follow-up emails can be automated using no-code, intelligent AI agents—customized for your firm.

1. AI Agent for Voice: Your 24/7 Lead Catcher and Qualifier

• Answers every call immediately with a friendly, firm-branded voice that sounds natural and professional—even after hours or on weekends.

• Screens leads in real time, asking intake questions like: “What type of case is this?”, “Have you spoken to another attorney?”, and “What’s your ideal timeline?”

• Captures contact info and conversation details, then sends it to your team or intake CRM for fast follow-up.

• Handles overflow or holiday traffic without hiring additional staff or using costly answering services.

• Never lets another call go to voicemail.

2. AI Agent for SMS: Book Faster, Follow Up Smarter

• Sends instant confirmation texts after intake or form submissions so leads feel acknowledged right away.

• Delivers appointment reminders at the perfect intervals to reduce no-shows and ghosting.

• Enables real-time rescheduling and client replies, so your team doesn’t waste time chasing people by phone.

• Reactivates cold leads by sending follow-up messages a few days after initial contact if no response is received.

• Drives faster decisions with automated nudges and simple response prompts.

3. AI Agent for Email: Turn Paperwork Into Conversions

• Auto-sends welcome emails with next steps, intake forms, or digital contracts personalized to the client’s case type.

• Delivers reminders if forms or documents aren’t returned within a specific timeframe.

• Sends post-consult follow-up with retainer links, service summaries, and thank-you messages—automatically.

• Creates personalized sequences by practice area—injury, family, criminal, etc.—so every client feels attended to.

• Frees up your staff to focus on higher-value client communication.

4. AI Chatbot Support: Convert Web Traffic Into Booked Appointments

• Engages every site visitor within seconds with a customized chat window that matches your brand and voice.

• Answers common legal intake questions like “Do you offer free consultations?” or “What should I bring to my appointment?”

• Captures contact info and lead type, even if a visitor doesn’t book right away—giving you a new lead to follow up with via email or SMS.

• Directly integrates with your booking calendar, allowing clients to schedule consultations in real-time without staff involvement.

• Keeps your funnel moving—24/7.

5. All Built and Managed in Vix’s No-Code Platform

• No IT team required: Use drag-and-drop tools to set up flows in minutes, not weeks.

• Launch multiple agents for voice, chat, email, or SMS from one dashboard.

• Monitor lead activity in real time—see who called, who booked, and who needs a follow-up.

• Customize messaging instantly across all channels from a single view.

• Designed for AI support for SMBs, especially law firms, medspas, and professional service businesses.

Law Firms That Use Vix See Results Like:

• 2x more consults booked automatically—even after hours

• 60–80% fewer no-shows thanks to reminders and confirmations

• 50% reduction in admin workload for front desk or intake staff

• Better client reviews due to faster, more consistent communication

• Higher conversion from inquiry to signed agreement

Turn Your Missed Leads Into Signed Clients—Automatically

Manual intake is holding your firm back. AI agents can help you:

• Answer faster

• Qualify smarter

• Follow up consistently

• Close more cases—without hiring another team member

Contact Vix today to launch your first AI intake system and watch your lead conversion rates take off.

Everything built in the Vix UI. No code. No stress. Just clients.